SparkForms

Spark Forms is a dynamic form authoring and data collection tool specifically designed for clinical workplace-based assessments within the MBBS program. This platform facilitates assessments such as DOPS, CLEARs, and end-of-placement sign-offs during clinical placements.

Contextual Use: Spark Forms simplifies the process of form authoring and data collection by offering a user-friendly web admin interface. These forms are then seamlessly pushed to student accounts, accessible via both the iPad app and the web browser at Spark Forms. It is strongly recommended to use the iPad app, especially in clinical environments with unreliable Wi-Fi, as it supports offline functionality.

Key Features and Support

Form Authoring and Configuration: Forms are authored and configured through the web admin interface, ensuring ease of use for both administrators and students.
Integration with MedLearn: Spark Forms is integrated with MedLearn, enabling instant availability of submissions on the MedLearn platform. Students, tutors, and staff can access and monitor these submissions in student ePortfolios, and FEO staff can run reports to track student progress.
Remote Sign-Off Setup: Provides a step-by-step guide for setting up remote sign-offs, including checking relevant details, group and user setup, pre-population spreadsheet preparation, form setup, and MedLearn configuration.
Instructions to Assessors: Offers a template for sending instructions to assessors, guiding them through the process of completing remote sign-offs.

Need Assistance? Should you encounter any difficulties in using Sofia or have specific inquiries regarding navigation, learning outcomes, or other functionalities, please don’t hesitate to raise a ticket for prompt support.

Guidance for Setting up Remote Sign-offs

Guidance for Programmes team on setting up remote sign offs on SparkForms

Instructions to Send to Assessors

Template email to send to assessors following remote sign off setup

Training Recording

Training session recording for Programmes team on setting up remote sign offs

FAQs

How is Spark Forms used for clinical assessments?

Spark Forms serves as a tool for clinical workplace-based assessments like DOPS, CLEARs, and end-of-placement sign-offs. It facilitates form authoring and data collection through a user-friendly web admin interface.

Why is the iPad app recommended for Spark Forms use?

The iPad app is recommended, especially in areas with unreliable Wi-Fi, as it supports offline functionality, ensuring accessibility and data collection even without a stable internet connection.

How are submissions on Spark Forms integrated with MedLearn?

Spark Forms seamlessly integrates with MedLearn, making submissions instantly available on the MedLearn platform. This allows students, tutors, and staff to view submissions in ePortfolios and enables FEO staff to monitor student progress through reports.

What steps are involved in setting up remote sign-offs on Spark Forms?

To set up remote sign-offs, follow a step-by-step guide, including checking details, setting up groups and users, preparing a pre-population spreadsheet, configuring the form, sending instructions to assessors, and configuring MedLearn.

Can assessors use both the iPad app and the web browser for remote sign-off?

Yes, assessors can use either the iPad app or a web browser for remote sign-offs. However, the iPad app is recommended for its offline capabilities, particularly in environments with unreliable Wi-Fi.