Email Templates

When sending automatic emails to students that were absent without approved leave, you can use templates that will populated based on a number of details contained with the register. These templates can be configured by clicking the Email templates option at the bottom of the Attendance section in the menu on the left side of MedLearn.

On the emails template page, you will see all the templates for a specific combination of Academic Year, Pathway, Registers or Absence & Leave and finally Group. This granularity allows for the creation of email templates that are specifically relevant to certain students. To create a template, click the Create a new template button once under the desired academic year, pathway, category and group. Upon clicking this, you will see the following form.

This allows you to set a Template Name so it’s easily identifiable when selecting for use, an Email Subject that the student will receive and the Email Content that’s contained within the body of the email. The Email Content field allows for the use of various placeholders that’ll automatically populate when the email is sent. These placeholders are listed in the Help box to the right of the screen. Once you have created your email template, click the Save template button.

Upon saving your created or updated template, or returning to them in the future, you can preview existing templates by clicking the Preview button in the list of templates. This allows you to see the content of them before going into the editor. The Edit button allows you edit an existing template and the Red button with an image of a bin allows you to delete a template. If you go to delete an email template, you will see a popup asking you confirm or cancel this action just in case you accidentally click the delete button in the view seen above.