Single-add events
Overview:
This guide will walk you through the process of adding individual events to the calendar. It covers two main aspects:
- Adding Events One by One
- Understanding Various Fields When Adding a New Event
Adding Single Ad Events to the Calendar
- Accessing Calendar Tab:
- Navigate to the calendar tab, specific to the rotation you are managing.
- A list of all student groups created for this rotation will be displayed.
- Adding New Event:
- Use your mouse to select and define the duration of the new event.
- This action will redirect you to a new screen for event details.
- Understanding Event Fields:
- Subject Field:
- This field represents the event’s name visible to students on their primary calendars.
- Location Field:
- Enter the specific room or location for the event in this field.
- Description Box:
- Provide additional necessary information for students without including any student identifiable data due to GDPR regulations.
- Start and End Dates/Times:
- These fields are auto-populated based on the previously set duration.
- Edit the times if necessary.
- Organiser Name and Meeting Link:
- Fill in staff organiser details and relevant meeting links.
- Optional Event Toggle:
- Use this toggle if the event is optional; this label will be appended to the event name.
- Assigning Groups:
- Select the student groups to assign this event to; events without assignees won’t reflect on any calendars.
- Subject Field:
- Finalising and Reflection on Student Calendars:
- Any new events or edits will immediately appear on the calendars of students within the assigned groups.