Single-add events

Overview:

This guide will walk you through the process of adding individual events to the calendar. It covers two main aspects:

1. Adding Events One by One
2. Understanding Various Fields When Adding a New Event

Adding Single Ad Events to the Calendar

1. Accessing Calendar Tab:
   • Navigate to the calendar tab, specific to the rotation you are managing.
   • A list of all student groups created for this rotation will be displayed.
2. Adding New Event:
   • Use your mouse to select and define the duration of the new event.
   • This action will redirect you to a new screen for event details.
3. Understanding Event Fields:
   • Subject Field:
     • This field represents the event’s name visible to students on their primary calendars.
   • Location Field:
     • Enter the specific room or location for the event in this field.
   • Description Box:
     • Provide additional necessary information for students without including any student identifiable data due to GDPR regulations.
   • Start and End Dates/Times:
     • These fields are auto-populated based on the previously set duration.
     • Edit the times if necessary.
   • Organiser Name and Meeting Link:
     • Fill in staff organiser details and relevant meeting links.
   • Optional Event Toggle:
     • Use this toggle if the event is optional; this label will be appended to the event name.
   • Assigning Groups:
     • Select the student groups to assign this event to; events without assignees won’t reflect on any calendars.
4. Finalising and Reflection on Student Calendars:
   • Any new events or edits will immediately appear on the calendars of students within the assigned groups.