Single-add events

Overview:

This guide will walk you through the process of adding individual events to the calendar. It covers two main aspects:

  1. Adding Events One by One
  2. Understanding Various Fields When Adding a New Event

Adding Single Ad Events to the Calendar

  1. Accessing Calendar Tab:
    • Navigate to the calendar tab, specific to the rotation you are managing.
    • A list of all student groups created for this rotation will be displayed.
  2. Adding New Event:
    • Use your mouse to select and define the duration of the new event.
    • This action will redirect you to a new screen for event details.
  3. Understanding Event Fields:
    • Subject Field:
      • This field represents the event’s name visible to students on their primary calendars.
    • Location Field:
      • Enter the specific room or location for the event in this field.
    • Description Box:
      • Provide additional necessary information for students without including any student identifiable data due to GDPR regulations.
    • Start and End Dates/Times:
      • These fields are auto-populated based on the previously set duration.
      • Edit the times if necessary.
    • Organiser Name and Meeting Link:
      • Fill in staff organiser details and relevant meeting links.
    • Optional Event Toggle:
      • Use this toggle if the event is optional; this label will be appended to the event name.
    • Assigning Groups:
      • Select the student groups to assign this event to; events without assignees won’t reflect on any calendars.
  4. Finalising and Reflection on Student Calendars:
    • Any new events or edits will immediately appear on the calendars of students within the assigned groups.